At Cortland, we operate with a forward-thinking approach that challenges conventional norms and actively seeks insights beyond traditional industry boundaries. As a recognized leader in the multifamily sector, our focus on performance, innovation, and disciplined execution continues to drive strong growth and market leadership. We are committed to building a best-in-class organization by empowering top talent with the resources, autonomy, and support needed to deliver results and advance their careers in a high-performance environment. 

Under general supervision, the Contract Administrator assists the Contract Administration Manager in the contract management and contract administration function of Cortland. Responsibilities include contract creation, execution, and analysis for the purpose of maximizing financial and operational performance and minimizing risk. 

• Create and route vendor master contracts as part of the vendor onboarding process. 
• Create and route vendor service contracts and change orders using various company contract forms and DocuSign. Maintain a 4-business day turn-around from approved contract request to execution. 
• Verify insurance compliance for each vendor during the contracting process and notify contract requestors of deficient vendors. 
• Maintain accurate contract files and a contract tracking log of all executed vendor agreements. 
• Create contract reports as requested. 
• Provide customer service to internal teams and vendors regarding the contract process. 
• Act as a liaison between the legal department and vendor as needed. 
• Maintain and prioritizes workload, ability to meet deadlines to insure efficient job coordination. Escalating issues as requested or necessary. 
• Able to develop and maintain collaborative relationships with colleagues across the organization. 
• All other duties as assigned. 

• Bachelor degree in Business Administration or related major, or equivalent experience required. Equivalent years of experience are defined as one year of professional experience for each year of college requested 

• 2+ years of previous contract administration experience preferred 

• Experience in the multifamily industry preferred 

• Self-motivated with attention to detail, organization, and analytical skills 

• Strong customer service skills 

• Excellent written and verbal communication skills 

• This position does not include(s) supervisory responsibilities. 

• This position is classified as Hourly Non-Exempt and is eligible for payment of time-and-one-half the regular rate of pay for hours worked over 40 in a week. 

Founded in 2005, Cortland is an international, vertically integrated multifamily real estate investment, development, and management firm with a resident-centric approach to living experiences. Recognized as one of the top 10 multifamily owners and operators in the US, Cortland combines in-house design, construction, and operations to deliver value and innovation across its portfolio. 

Join us as we reimagine apartment living and drive outsized returns through purpose, performance, and people. 

Cortland is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please email Careers@cortland.com 

Cortland is a drug-free workplace. 

Cortland participates in e-verify to verify the employment status of all persons hired to work in the United States.