At Cortland, we operate with a forward-thinking approach that challenges conventional norms and actively seeks insights beyond traditional industry boundaries. As a recognized leader in the multifamily sector, our focus on performance, innovation, and disciplined execution continues to drive strong growth and market leadership. We are committed to building a best-in-class organization by empowering top talent with the resources, autonomy, and support needed to deliver results and advance their careers in a high-performance environment.

As an Executive Assistant, you handle complex situations and multiple responsibilities, including building a schedule for maximum productivity, planning meetings, preparing materials, managing projects, bringing associates up to speed, and more. Here are the roles you’ll play: 

The Right-Hand Person 

• Maintain meeting calendars, coordinate schedules, and organize all travel arrangements 
• Carry out the executive leader’s departmental goals and visions 
• Assist in day-to-day projects and assignments 
• Represent the executive leader both internally and externally 
• Maintain the strictest level of confidence 
• Help the executive with prioritization of professional and personal commitments  

The Task Master 

• Assist in overseeing budget management; prepare expense reports 
• Compose reports and briefings as needed 
• Provide administrative support and other required assistance 
• Prepare numbers and present your findings to senior-level executives 
• Manage and participate in special projects as needed 

The Communicator 

•  Use your written, verbal, and interpersonal communication skills to draft and prepare various communications 
• Prepare presentations and materials for internal and external delivery 
• Record, transcribe, and distribute meeting minutes 
• Communicate to internal and external parties on the executive leader’s behalf, liaising between all groups to streamline correspondence 
• Develop solid working relationships inside and outside of the company 

The Impact You Can Make

• The executive leader is able to successfully achieve departmental, company-wide, and personal objectives thanks to all of your assistance.  
• Team meetings are expertly coordinated, communications are effectively transmitted, and everyday tasks just seem to flow more smoothly ever since you came on board.  
• Because of your close attention to detail, high level of trustworthiness, and recommendations for improvement, the success rate for the projects you manage has never been higher! 
• You are a relationship builder, and your presence improves collaboration within the leadership team as well as with clients, vendors, and investors. 

• Strong 7+ years of experience as an Executive Assistant for a fast-growing organization with a  background in budget management and meeting/event coordination  
• Strong analytical and problem-solving skills; high attention to detail and organization 
• Self-starter attitude while working on multiple assignments in a fast-paced environment 
• Exceptional communication skills with diverse personalities 
• Proficiency in Microsoft Office Suite 

Founded in 2005, Cortland is an international, vertically integrated multifamily real estate investment, development, and management firm with a resident-centric approach to living experiences. Recognized as one of the top 10 multifamily owners and operators in the US, Cortland combines in-house design, construction, and operations to deliver value and innovation across its portfolio.

Join us as we reimagine apartment living and drive outsized returns through purpose, performance, and people.

 Cortland is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please email Careers@cortland.com.

Cortland is a drug-free workplace.

Cortland participates in e-verify to verify the employment status of all persons hired to work in the United States.