At Cortland, you map the story of your success. We don't adhere to the status quo, we love outside industry perspective, and we thrive on exploring possibilities and reimagining solutions. As an innovative leader in multifamily, our high performance continues to drive exponential growth – and we invite you to join us on our journey towards real estate excellence. With tools and guidance to sharpen your skills, you can forge your own career path, love what you do, and let it show.

The Executive Assistant to the President of Operations will provide administrative and operational support to our President of Operations and the Operations Executive team, ensuring that the leadership team is set up for day-to-day success. This role requires someone who is obsessed with the details, has a proactive mindset, and has a confident “I can do it” attitude toward tasks big and small. This role focuses on administrative support, calendar management, logistics coordination of travel, meetings, and some events.  This is a fast-paced position that requires someone with strength in attention to detail, solid organization, strong communication skills, the ability to handle all responsibilities in a discreet, positive, and efficient manner when under pressure. 

This is an in-office position based in our Buckhead office location. This role requires a high degree of professionalism when representing the President of Operations and the team.

This role will report to the Director of Strategic Project Implementation. The Operations Executive team includes:

• Chief Human Resource Officer
• Chief Technology Officer
• EVP of Revenue Operations
• Chief Experience Officer

• Manage prioritization of professional commitments to ensure streamlined scheduling and preparation while continuously looking for ways to improve efficiency of day to day tasks
• Ensure President of Operations is well informed and proactively prepared for upcoming commitments anticipating needs in advance of meetings, and travel.
• Ability to switch gears at a moment’s notice pivoting between tasks
• Prepare e-mails and other correspondence for the President of Operations
• Proactively connect dots across the organization, involving the right people at the right time in various communication and meetings.
• Manage invoice processing, reconcile expenses, and generate payment requests for the President of Operations and the Operations Executive team
• Coordinate all aspects of travel including private air travel, ground transportation, hotel and restaurants for the President of Operations and the Operations Executive team in partnership with market teams
• Proactively manage calendars and scheduling, meeting room confirmations, catering, technology requirements and documents for the President of Operations and Operations Executive team
• Maintain the strictest level of confidence in all conversations and transactions regarding business matters

The Impact You Can Make

• Departmental and company-wide objectives are exceeded thanks to your proactive management and can-do attitude.
• Team meetings are expertly coordinated, communications are effectively transmitted, and everyday tasks just seem to flow more smoothly ever since you came on board.
• Because of your close attention to detail and recommendations for improvement, the success rate for the projects you manage has never been higher!

• 5+ years of experience as an Executive Assistant
• Bachelor’s degree preferred, not required.
• Excellent interpersonal skills: ability to deal effectively with senior-level leadership, establish and maintain cooperative working relationships with a wide range of individuals.
• Flexible and willing to learn new skills and procedures.
• A “no job is too small” attitude and service-oriented mindset.
• The highest level of integrity, confidentiality, and discretion.
• Demonstrate a friendly and positive attitude when interfacing with people both personally and professionally.
• Self-starter with bias towards proactivity; emotional and professional maturity.
• Excellent written and verbal communication skills.
• Strong organizational skills with ability to multi-task; attention to detail, accuracy, and problem-solving skills.
• Willingness to work on weekends and after hours as needed and as required.
• Proficient computer and Microsoft Office Suite skills.

At Cortland, we create, reimagine, and manage apartment communities for residents nationwide. Headquartered in Atlanta, GA, we have communities and regional offices all over the country, as well as overseas. From product design and procurement to general contracting and property management, we do it all – to make sure our communities are the perfect setting for living life to its fullest.

Our success is fueled by our belief in a better life – where hospitality is always a given, each detail is worth a second thought, and every open door is a new opportunity to go beyond expectations. We come to work every day to create possibilities for people – possibilities that translate into superior living spaces and experiences designed to inspire our residents, associates, and investors to live a better life focused on what matters most to them.

Cortland is an equal opportunity employer, and we’re proud to support and celebrate diversity in the workplace. We are committed to equal consideration for all qualified applicants regardless of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law. If you have a disability and need an accommodation or assistance with the application process and/or using our website, please email talentresources@cortland.com or call 404.965.3988. Cortland is a drug-free workplace. Cortland participates in e-verify to verify the employment status of all persons hired to work in the United States.